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Answers Blog

What qualifies as "Developed at Private Expense?"

Say a contractor develops noncommercial computer software, claims to have done so “exclusively at private expense” by charging those costs into it’s indirect cost pool.  That indirect cost pool is then arguably covered by the government under approved billing rates allocated over various contracts. Given this then contractor then claims Restricted Rights to that software. …

5 Steps to a Bullet-Proof Chart of Accounts

Follow FAR Part 31 Eliminate the “low-hanging fruit” Consistency Be sure to check out my presentation “Implementing a FAR Part 31 Compliant Cost Accounting System.”

What Qualifies as a Commercial Item?

Question Are items used on a government ship ever commercial?  I’m thinking of food, laundry etc.  But what about racks that house military systems?  It seems that they would never be commercial. Answer The whole commercial item acquisition is a bit confusing – there are items that are clearly commercial (COTS, off-the-shelf) types of items…

Federal Contract Numbers

We all work with Federal contract numbers on the awards we manage, but may not understand the structure and content of these numbers. The Federal name for a contract number is a PII number (Procurement Instrument Identification number). The PII number is a 13 alpha-numeric character identifying each contract award. These 13 characters are separated…

7 Documents You Need with EVERY Contract File

Signed Contract or Purchase Order (with references to other documents) Terms & Conditions (including any Quality clauses) Non-Disclosure Agreement Specification and/or Drawing (what is being built, designed, or serviced) Statement of Work (how and where the work is to be performed) Export Review (including restricted party screening and product or service jurisdiction and classification) Quote Package (including original RFP/Q…