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Outsourced Accounting

Are Government Contract Accounting Regulations Making You Want to Run FAR, FAR Away? Introducing Left Brain Professionals DCAA-Compliant Accounting Service Bundles for Government Contractors. 

Government contract accounting is our area of expertise, so it doesn’t have to be yours. We only work with government contractors – it’s what we do all day, every day. While our clients and their needs vary, one thing they all have in common is limited time to maintain DCAA-compliant books and records. That’s why we’ve developed our new accounting service bundles for government contractors.  

Choose from one of three value priced plans to meet your specific business needs and we will simplify your government contract accounting into a seamless, virtual accounting environment while ensuring DCAA compliance. 

Our fixed-cost bundles allow you to accurately budget each month for your company’s accounting investments and we become the accountant, controller, and CFO for your business. 

You’ll get a secure, easy and efficient way to take care of your government contract accounting needs and get peace of mind knowing your accounting processes are DCAA compliant.  

All our service bundles include:  

  • All digital, paperless accounting  
  • 100% virtual environment 
  • 24/7 access to your data stored in the cloud 
  • U.S. based employees – we NEVER outsource your accounting to other firms or utilize offshore resources 

Why Left Brain Professionals 

Simply put, we do one thing and we do it well – government contract accounting.  

At Left Brain Professionals we’re more than bookkeepers, we’re professional accountants trained and experienced in government contract accounting. We bring over 50 years of accounting experience and more than 30 years of government contract experience to the table.   

We stand firm in our knowledge of government contract accounting requirements, the configuration of our virtual environment, and the processes employed to ensure compliance. We know the requirements of an adequate accounting system according to the SF 1408, FAR 31 Cost Principles, and the Cost Accounting Standards and we've built all of those requirements into our virtual environment and processes.  

Sure, other firms can provide bookkeeping or accounting services, but can they provide the expertise you need for DCAA compliance? 

How it Works 

This is your accounting system. You select from one of our three plan options and we configure and administer it for you. Each client’s system is stand-alone. While we design and administer the system in a DCAA-compliant manner, determination of an adequate system in accordance with the SF 1408 is on a client-by-client basis and relies heavily on practices employed at the client level such as: 

  • Daily timekeeping 
  • Identification of direct costs by contract and CLIN 
  • Categorization of expenses as direct vs indirect and allowable vs unallowable 
  • Review and approval of all time sheets, expense reports, purchase orders, vendor bills, and customer invoices 
  • Following contract-specific requirements 

We utilize the following cloud-based services to provide you a seamless, virtual accounting environment.  

  • QuickBooks Online - core accounting system and general ledger 
  • TSheets – timekeeping  
  • Expensify - expense reporting and credit card reconciliation  
  • Hubdoc - document management and aggregator of other online accounts  
  • QuickBooks Bill Pay or Bill.com - online accounts payable and accounts receivable  
  • Bill.com  
  • PowerBI - custom dashboards and reporting 
  • Rewind backups 

Once we provision, configure, and integrate all the accounts, you can simply start entering all time and expenses in one of our automated tools and let the system do the rest.  

Upload receipts from your phone, tablet, PC, Wi-fi scanner, or email them to your private document storage. The system is configured to automatically process as many transactions as possible. (Note that some receipts and documents may not be machine readable and the system may not be able to accurately determine the correct contract or expense account of certain items.) 

You review and approve all time sheets, expense reports, purchase orders, vendor bills, and customer invoices.  

We ensure everything is in compliance with the SF 1408, FAR 31 Cost Principles, Cost Accounting Standards (as required), and contract-specific requirements. And, we provide govcon/DCAA-compliant guidance on all accounting transactions. 

Your Privacy 

We take cybersecurity seriously. We've been teaching cyber hygiene and DoD/DFARS cybersecurity requirements since 2015 and  we stand behind the security and privacy we provide our clients. 

  • We require multifactor authentication on all network devices and client accounts  
  • We utilize a private VPN for any remote work 
  • We ensure our U.S. based employees undergo comprehensive background checks with 10-year employment history and 10-panel drug screen 
  • We promise to never outsource your accounting to other firms or utilize offshore resources 
  • We are currently seeking our CMMC Level 2 readiness 

Your data is secure in the cloud, never stored on our servers. Your data is yours and should be accessible to you 24/7. More importantly, you should be able to take or use your data anytime you want. Our virtual environment is configured for always-on access on any device. You own the accounts, we provide the configuration, support, and billing as part of our monthly service to you. 

The data for each segment of the environment is stored on the respective provider's servers. Click the links below to learn more about the data, privacy, and security of each service. 

QuickBooks Online https://quickbooks.intuit.com/global/security/

Tsheets https://quickbooks.intuit.com/learn-support/en-us/security-and-access/how-secure-is-my-data/00/380935

Expensify https://use.expensify.com/privacy
(Expensify is a trusted partner of the AICPA and CPA.com)

Hubdoc https://www.hubdoc.com/security-faqs and https://www.hubdoc.com/privacy-policy

Bill.com - SOC 1 and SOC 2 attested https://www.bill.com/security/ and https://www.bill.com/privacy/

PowerBI

Rewind 

Plan Options  

We believe in transparency and honesty in all that we do, including the details of our pricing and the terms and conditions of our agreements. You'll find everything you need to know right here with no unexpected surprises in our written agreement. Select the plan that best fits your budget and business needs from our Light, Plus and Premium options. 

 

   

  • Phone Support
  • QBO + Integrations
  • Bank & Credit Card Feeds
  • Rate Calculator
  • Unlimited Email Support
  • Free Wi-Fi Scanner
  • Transactional Support
  • Labor Distribution
  • Process Manual
  • Vendor Payments
  • Balance Sheet Reconciliations
  • Unlimited Custom Invoice Templates
  • Payroll Processing via Paylocity
  • Monthly Financial Statement Analysis
  • One Day Quarterly Onsite Visit
  • End of Year Processing

Light

$899 + $500 Initial Setup

  • Phone Support 4 Hours
  • QBO + Integrations
  • Bank & Credit Card Feeds
  • Rate Calculator
  • Unlimited Email Support

Plus

$1,499 + $750 Initial Setup

  • Phone Support 6 Hours
  • QBO + Integrations
  • Bank & Credit Card Feeds
  • Rate Calculator
  • Unlimited Email Support
  • Free Wi-Fi Scanner
  • Transactional Support
  • Labor Distribution
  • Process Manual

Advanced (Full Service)

$3,999 + $1,000 Setup

  • Phone Support 8 Hours
  • QBO + Integrations
  • Bank & Credit Card Feeds
  • Rate Calculator
  • Unlimited Email Support
  • Free Wi-Fi Scanner
  • Transactional Support
  • Labor Distribution
  • Process Manual
  • Vendor Payments
  • Balance Sheet Reconciliations
  • Unlimited Custom Invoice Templates
  • Payroll Processing via Paylocity
  • Monthly Financial Statement Analysis
  • One Day Quarterly Onsite Visit
  • End of Year Processing
$25,000 $1,499
$50,000 $1,899
$100,000 $2,399
$250,000 $2,999
$500,000 $3,699

Intermediate $1,499 + $750 initial setup 

$25,000 

$1,499 

$50,000 

$1,899 

$100,000 

$2,399 

$250,000 

$2,999 

$500,000 

$3,699 

Premium and Premier Plan Notes

Transactional Support *client completes data entry by using the electronic tools (our support: resolve issues, journal entries, advise) 

Client is responsible time entry and expense approval  *** (4 hours) 

  • Timekeeping 
  • Labor Distribution 
  • Payroll Journal Entries 
  • Expense Reports 
  • Customer/Client Invoice Preparation in QBO (customer specific templates extra) 
  • Fixed asset tracking  

Extra Add Ons

Accounting Policy Manual 

Employee payroll onboarding $75~  (bill thru Delayed Charge in QBO) 

 

Custom Services 

Priced at prevailing rates 

Budgets & Forecasts 

Bids & Proposals 

Incurred Cost Proposal 

SF 1408 System Surveys 

DCAA Audit Prep 

Other Financial Audit Support 

CFO & Strategic Planning 

M&A Support 

 

Setup Fee 

Terms & Conditions 

Client Responsibilities 

Firm Responsibilities